Attendance

At Hayes Primary School, we have high expectations of attendance from all pupils. We strive for every child to be in school every day. Regular attendance is essential to ensure children reach their potential both academically and socially.

The Department for Education has issued new and stricter guidelines for absences to which schools must abide:

“Regular attendance is crucial to raising and maintaining high attainment. If pupils do not come to school, they cannot learn what is taught in a lesson, practise what has been taught, or improve on their performance. There is a clear correlation. Pupils who attend regularly achieve more highly.” (OFSTED Framework section 4.3)

Children’s attendance will be celebrated with a variety of weekly, termly and annual events:

Weekly Attendance Draw

Every week, each class draws a name from their class box of a child that has been in school on time every day. They will then get to pick a prize from the attendance prize box.

EYFS will have reward and sticker chart system between home and school.

Weekly Certificates

Every week, the top classes for attendance in EYFS, KS1 and KS2 receive a certificate and trophy in assembly. Class attendance figures are published in a league table in each newsletter along with the overall school attendance.

Termly Attendance

There will be certificates and prizes for children who achieve 100% attendance for 1,2 or 3 terms. Children who achieve 100% attendance all year will be invited to a special celebration event. Wild cards will be given out for children with the most improved attendance.

AUTHORISED AND UNAUTHORISED ATTENDANCE

  • It is the parent/carer’s responsibility to inform the school by calling or emailing as soon as possible on the first day of a child’s illness, followed by a letter explaining the reason for absence on the child’s return. If an explanation is not received, the absence will be recorded as unauthorised and will remain on a pupil’s attendance record permanently. This continues throughout their time in primary, secondary and further education.
  • All absences due to illness, over two days in length may be required to be supported by medical evidence e.g. An appointment card/letter, copy of a prescription etc. (This can be shown/copied at the school office.)
  •  For planned medical absences to be authorised a copy of the planned appointment letter must be given to school in advance for the appointment.
  • The DfE attendance advice published in November 2013 states:

“Headteachers should only authorise absence in exceptional circumstances. If a Headteacher grants a leave request, it will be for the Headteacher to determine the length of time that the child can be away from the school. “

To this end, there will be no authorised leave given to children for holidays or travel during term time, except in exceptional circumstances. Such leave will be marked as unauthorised and the matter will be referred to the EWO who has the authority to issue a Fixed Penalty Notice.

  • Absences are held on children’s records, reported at the end of the year to parents and the accumulated totals collated by the DfE.
  • When a child is absent due to vomiting and/or diarrhoea, please ensure that he/she is symptom free for at least 48 hours before returning to school.

PUNCTUALITY

Official Times

 

Doors open

Doors close

Unauthorised Late

EYFS

8:40

8:50

9:10

KS1

8:45

8:55

9:10

KS2

8:40

8:50

9:10

Children need to be in school before the doors close in order to receive a present mark in the register. If children arrive after the doors close, they must go to the office and sign in the late book and will receive an unauthorised late mark. Of children arrive after 9:10 they will receive an unauthorised attendance mark. Persistent lateness is disruptive to the class, can be distressing for the child and can affect learning as much as absence. The Education welfare Officer may also identify and investigate persistent lateness.

For children who fail to achieve expected levels of attendance, parents will be informed either by phone or in person, with a view to providing support and advice to improve their attendance.

Every absence or late arrival at school means crucial learning time is lost.

Attendance during one school year

Means this many days absence in one academic year

Which is approximately this many weeks absent

Which means approximately this many hour of learning lost

95%

9 DAYS

2 WEEKS

50 HOURS

90%

19 DAYS

4 WEEKS

100 HOURS

85%

29 DAYS

6 WEEKS

150 HOURS